Operate office equipment such as fax machines, copiers, phone systems and use computers for spreadsheets, word processing, database management, electronic mail and other applications.
Prepare reports, memos, letters, forms, briefings, emails and other documents using Microsoft Office, Word, Excel, and PowerPoint software.
Make changes to Word documents, modify Excel spreadsheets, and PowerPoint presentations to enhance their effectiveness or to repair/correct minor errors.
Utilize the Training Integrated Management System/Graduate Training Integrated Management System (TIMS/GTIMS) and/or comparable weapon system specific Training Management System (TMS) or equivalent; TIMS/GTIMS, TMS, Patriot Excalibur (PEX), or equivalent
Greet visitors, answer phones and provide information to callers and take messages or forward calls to appropriate individuals.
Provide customer service as needed and respond to information requests directed to their office.
Establish and maintain paper and electronic filing systems for records, correspondence and other materials IAW USAF Records Management standards as defined in AFMAN 33-363 (Chap 1-7), Air Force Instruction (AFI) 33-322 (Chap 1-7), AFI 33- 332 associated AETC/Installation supplements, and locally-developed guidance.
Work section products; check for correct grammar and spelling, and ensure compliance with group, wing, and higher headquarters policies and instructions.
Compose, type, and distribute notes, routine correspondence and reports in the format established by their assigned organization.
Prepare official document in formats specified by the Air Force Handbook 33-337, The Tongue and Quill, group, wing, and higher headquarters policies and
Create and maintain continuity folder containing job responsibilities, procedures, points of contact, templates, forms, and associated task documentation.
Perform in-processing and out-processing functions of personnel for their assigned support function IAW local guidance.
Provide quarterly inputs to Management Internal Control Toolset (MICT) database or equivalent in accordance with local procedures.
Complete MICT communicators applicable to programs they are assigned, identify deficiencies, create and administer Corrective Action Plans using fact-finding and problem analysis, and track to resolution.
Responsible for creating, updating, reviewing and maintaining documents and training records and folders, to be approved by the Training Officer.
Ensure compliance with the 11-2MDSV1, 11-202V1 (Chap 1- 9), AETCI 36-2605 Volume1 (all chapters) other applicable AETCI 36-2605 volumes (all chapters), MAJCOM supplements, syllabus, and local guidance for AETC permanent, associate and attached aircrew as well as students where applicable.
Provide assistance with permanent party faculty upgrade, development, currency, and qualification closeout.
Prepare and monitor local training/testing programs for aircrew as well as waiver requests for staffing.
Coordinate with the Registrar, Current Operations/Flying Training Unit (FTU) Operations, individual flights, and Scheduling when needed.
Update data in MS and locally developed computer database systems as required.
Perform periodic training folder/MS template reviews. Ensure that training folders/MS templates have been properly filled out by student, instructor and reviewer in accordance with guidance issued by Training Officer as required.
Perform the following permanent, associate and attached aircrew training support:
Ensure permanent, associate and attached aircrew are loaded into appropriate MS; set up locally required theater indoctrination/syllabuses/requalification templates/gradebooks in MS when required and review training documents to ensure compliance with 11-MDS-V1 and supplemental guidance
AFI 11-290 Crew Resource Management, AFI 11-202V1, supplements, and locally developed syllabus/program.
Prepare training folders for closeout by Training Officer or designated official IAW syllabus, AETCI 36- 2605 V1 and other applicable volume (all chapters) as well as locally established guidance.
Prepare semi-annual proration documents as well as waiver requests for approval by Training Officer IAW local format (i.e. Memorandum for Record).
Prepare Non-Mission-Ready memorandum (or equivalent) and corrective action plans for approval by Training Officer on a semi-annual basis IAW local procedures as required.
Interface with Host Aviation Resource Management (HARM) personnel or Squadron Aviation Resource Management (SARM) personnel, if available, to update the Aviation Resource Management System (ARMS) or equivalent systems as needed.
Ensure the tasks in ARMS are accurately reflected in MS when needed.
Create, review, and update training records per the applicable guidance.
Consolidate, maintain, and publish a schedule of training events and classes using locally established norms
Coordinate with appropriate scheduling authorities to ensure crewmembers are scheduled for ground or ancillary training, listed in the 11-2MDSV1 (Note 1), 11-202V1 as well as applicable MAJCOM and local supplements.
Coordinate with the Unit Deployment Manager as needed to ensure pre-deployment training requirements are met IAW listed reporting instructions.
Perform all Ancillary Training Monitor duties to include managing
the unit ancillary training program, tracking all ancillary training using established procedures and
ensuring unit members accomplish recurring training IAW established timelines and procedures in AFI 36-2201 Ch 7.
Provide weekly tracking of ancillary training accomplishment for the unit Training Officer (or equivalent) as well as monthly summaries for the DO and Commander; deadline will be as identified by the unit.
Prepare, route, and execute periodic training plans IAW 11- 2MDSV1 as required
Prepare slides or other needed products for Training Officer approval for use in updates to squadron leadership containing the flight and readiness status of personnel.
Provide daily tracking of upgrade and continuation training accomplishment for the Training Officer, Operations Supervisor or equivalent as well as weekly summaries for the DO; deadline will be identified by the unit.
Generate, review and edit the following reports/forms IAW local procedure/policy when required in performance of their duties:
• AF Form 4324, Aircraft Assignment/Aircrew Qualification Worksheet
• AF Form 4348, USAF Aircrew Certifications
• AF Form 4025, Aircrew Summary/Close-out Report (C-130H/J and Fighter/58 SOW)
• AF Form 4024, Aircrew Training Accomplishment Report
• AF Form 847, Recommendation for Change of Publication
• AF Form 1522, Arms Additional Training Accomplishment Report
• AETC Form 309, Runway Supervisory Unit Controller/Observer Upgrade (UPT, PIT, IFF)
• AETC Form 4392, Written documentation
• Training Review Board (TRB)/Training Review Panel (TRP), Continuation Training Meetings minutes and tracking
• Semi-annual proration documents and waiver requests
• Aircrew Qualification Level Summary (also known as the “Letter of Xs”)
• RAP reporting as needed by the current RAP tasking message
• Monthly summary of aircrew probation/regression status
• Grade Book report
• AETC Form 904, Training Summary
• AETC Form 173, Commander’s Awareness Program
• Daily Training Summary Report/Weekly Timeline Report
• Monthly Internal Intel Training (IIT) and External Intel Training (EIT) and quarterly Ready Intel Program (RIP) reports (58 SOW units only)
• In-work and final documents upon request
• Locally developed forms, briefings, AETC forms, or other AFI forms if applicable
Request and consolidate pilot inputs for the realistic review board annually and forward to the chief training officer for review.
Ensure students are loaded into appropriate MS; set up student gradebooks in MS and prepare student gradebooks for closeout by squadron Chief Training Officer or designated representative.
Perform regular gradebook checks for syllabus compliance IAW guidance issued by the chief of training or Designated Official (DO).
Track duty status and performance report/decoration accomplishment
Support MS functions for DOT, DOV, STM and Operations/SARM (DOO)
Effect inputs to MS in order to maximize system functionality (conflicts, go-no-go rules, resource management, etc).
Build and update locally developed syllabuses in task based training (TBT) periodically IAW local procedures.
Ensure MS functionality and accuracy of Letter of X’s, 4324/4348, and NMR list. This includes updating resource manager as required.
Ensure MS problems and support requests are forwarded to the functional system administrator (FSA).
Submit tasks defined under Unit GTIMS manager role defined by AETCI 36-2605V1 (Ch 5) to training officer or designated authority for approval.
Provide assistance with student management, setup, gradebook reviews and closeout IAW applicable AETCI 36-2605 Volume 1 (all chapters), Volume 7 (all chapters), syllabus, and locally developed guidance.
Coordinate with scheduling and flight personnel to ensure student completion of required flight and ground training events.
Assist in managing the Commander’s Awareness Program, Performance Review Boards, student waiver requests/deviations for approval by Squadron, Group or MAJCOM, to include staffing through unit leadership to HQ AETC for coordination and approval.
Manage timeline calculation and reporting IAW with local guidance
Coordinate with the 97 Training Squadron (97 TRS) when needed.
Ensure students are loaded into appropriate training management system and provide students with information during in processing IAW guidance issued by the Chief of Student Training or designated official.
Monitor the status of all students IAW guidance issued by the Chief of Student Training, equivalent, or designated official.
Perform gradebook checks following flightline syllabus events IAW guidance issued by the Chief of Student Training or designated official.
Coordinate with scheduling to ensure students are scheduled for ground or ancillary training required by the appropriate syllabus or prescribed in accordance with AETCI 36-2605V7 (all chapters).
Prepare required documents for Progress Review Boards required by the appropriate syllabus or prescribed in accordance with AETCI 36-2605V7 (all chapters).
Monitor progress of student in the Commander’s Awareness Program (CAP) and provide CAP summary reports for the DO and the Commander.
Prepare slides or other needed products for squadron Chief Student Training Officer, or designated official, approval for use in updates to squadron leadership containing status of student training.
Provide daily tracking of student training accomplishment IAW guidance issued by the Chief of Student Training or designated official as required.
Provide weekly timeline reporting IAW local procedures to the DO, the Commander and the 97 TRS.